Now Hiring - Catering Sales Coordinator in Tacoma, WA

Position Summary:

The Catering Sales Coordinator serves as a liaison between Catering Services and the client, planning events and services.

Essential Job Functions and Responsibilities:

• Supports the Senior Conference & Event Sales Manager with designing high profile events.
• Responsible for planning and creating menus with customers for university and off campus catering events.
• Provide general administrative duties in support of Catering activities.
• Coordinates with operations & culinary staff the overall details of university and off campus catering events.
• Performs administrative functions, including scheduling appointments, copying documents, ordering office supplies, reading/routing incoming mail, drafting routine correspondence; designs and maintains office filing and organization systems
• Answers all sales related telephone calls, take clear/concise messages, provides information, and/or directs call to appropriate team member
• Prepares/distributes various reports, including the Resume and BEO packet, sales contracts, prepares files
• Updates menus, pricing, and promotions with the Senior Conference & Event Sales Manager as needed
• Develops and maintains favorable working relationships and open communication with all departments
• Responsible for new booking/turn over process
• Responsible for assisting managers during execution of events
• Responsible for special projects as assist by Sales and Events department
• Process sales department invoices and expenses: maintain file copies, handoff to accounting, organize and track as needed
• Reconcile monthly expense reports for Senior Conference & Event Sales Manager
• Distribute and communicate Catering details to the appropriate areas as well as any updates.
• Assists in the training of student staff members.
• Adheres to policies as outlined in the DCS Handbook.
• Additional duties as assigned by the Assistant Director for Catering and Cafés.

Qualifications:

• Ability to work in a fast-paced environment
• Understanding of general accounting principles
• Proficient with general timekeeping tasks
• Familiar with taxable and non-taxable regulations
• Proficient in MS Office Suite (MS Excel, MS Outlook, MS Word in particular)
• Must possess a valid Food Worker Card
• Must demonstrate a strong customer service orientation and have the ability to organize, prioritize and problem-solve, and communicate and work with a diverse group of staff
• Regular and reliable attendance
• Ability to respectfully work, communicate and provide leadership within a diverse campus community

Preferred Experience

• Event planning experience
• Experience working within a higher education institutional setting
• PeopleSoft timekeeping system, Odyssey, 25Live, and CaterTrax event planning software program

Physical Demands

• Ability to work shifts of twelve or more hours.
• Ability to bend and stoop to grasp objects, climb ladders, push and pull carts weighing up to 100 pounds, unassisted.
• Ability to lift up to 30 pounds. Lift up to 35 pounds unassisted on occasion.
• Ability to visually examine products for quality and signage/labeling for accuracy.
• Ability to stand for long periods of time.
• Ability to work in a fast-paced, strenuous environment.

Compensation and Benefits:

Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package for eligible staff employees, including:

• Medical, dental, and vision
• Life insurance and long-term disability
• Employee Assistance Program
• Retirement plan options and 403(b) contributions
• Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays
• Education benefits, such as full tuition for eligible employees and their families
• Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!)

Please note:

-Positions that work less than .75 FTE (1,560 hours per year) do not qualify for long-term disability or education benefits.
-Positions that work less than .50 FTE (1,040 hours per year) will accrue paid sick leave but are not eligible for additional benefits.
-Temporary positions that work at least .50 FTE (1,040 hours per year) will be eligible for benefits after 6 months of continuous employment.

This position is non-exempt from the provisions of the Fair Labor Standards Act.

For more information on Puget Sound’s non-exempt staff benefits package, visit: [please apply online] the Campus Holiday and Bonus Day Schedule, visit: [please apply online] Deadline: Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

• Resume
• Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks.

• We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
• We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
• We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: [please apply online] University of Puget Sound is an equal opportunity employer.

Job Type: Full-time

Pay: $20.00 - $22.94 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Vision insurance

Shift:

• 8 hour shift

Weekly day range:

• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Work Location: In person